• Register

Subscribe to our blog

CTN Blog

Document Management Platforms for Your Professional Service

Document Management Platforms for Your Professional Service

For decades, companies have been looking for an efficient way to manage their documents. For the longest time, the best way was to fill one side of an office with filing cabinets to hold the documents. With most of the workplace now being run by computers, and with hard costs at an all-time low, companies have begun to place new files on their computer networks. 

For a company that has been in business for some time, this can get a little messy. Since there are multiple files, spanning years or sometimes decades, documents can frequently get lost, creating innumerable headaches for employees, administrators, and customers alike. CTN has a solution for this. It’s called Document Management.

What is Document Management?

A document management system (DMS) is the use of a centralized computer system to store and manage an organization’s documents. This seems simple enough until you consider the loads of paper documents and receipts your business has on file. The DMS provides a solution that puts the information your business needs to store in one central location.

How Does it Work?

When your company commits to centralizing its document management through a DMS, the first problem that needs a solution is to get all the paper files digitized. Using either scan-to-storage or data imaging, the DMS captures a document’s information and files it away in an outside storage facility. There are all different kinds of storage options, but the most prevalent nowadays is using a database in the cloud so that people can remotely access any document with the help of the DMS.

When scanned, the image of the new documents are saved as PDF files, providing users the ability to search the DMS for keywords that will bring up corresponding documents. You will never have to rifle around inside a file cabinet again, saving time, and ultimately, money. 

What are the Benefits?

The benefits of a DMS are substantial for professional service organizations. Lawyers will be able to access files from a laptop, tablet, or smartphone from anywhere that has an Internet connection. Accountants will find any receipt they have questions about, and engineers can summon building plans and notes from anywhere at any time for any client in the DMS. A full list of benefits includes:

  • Reduction in physical space needed for storage
  • Enhanced security with encryption
  • Improved regulatory compliance 
  • Easy and fast retrieval of documents
  • Remote retrieval for enhanced collaboration
  • Easier redundancy for your organization's business continuity efforts

If your business is looking for a way to centralize all of its documents in a reliable and secure document management system, call the IT professionals at CTN today to set up a consultation.

Enhancing Mobility Can Bring Stark Benefits
Tip of the Week: Some Google Search Tips to Help Y...

By accepting you will be accessing a service provided by a third-party external to

Mobile? Grab this Article!

QR Code

Latest News & Events

CTN does not use any SolarWinds or FireEye products. As you’ve likely seen reported, SolarWinds discovered a supply chain attack compromising their Orion business software updates that distributed malware known as SUNBURST. The malware perm...

Latest Blog

The benefits of using an IT staffing firm to fill an employer’s temporary needs cannot be denied. IT staffing services allow for greater flexibility, lower overhead costs, higher quality and quicker hires, just to name a few. Did ...

Contact Us

Learn more about what CTN can do for your business.

Call us today
(610) 828-5500

610 Sentry Parkway
Suite 110
Blue Bell, Pennsylvania 19422