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CTN Solutions has been serving the greater Philadelphia area since 1997, providing IT Support such as technical helpdesk support, computer support, and consulting to small and medium-sized businesses.

5 Benefits of a Document Management System

5 Benefits of a Document Management System

Every person has documents that they need access to, so it stands to reason that a business has hundreds. If you and your staff are tired of sifting through dingy file cabinets to find that the document that should be in a certain place, then a new document management system may be right for you. Today we will give you five good reasons why moving to document management can be a benefit for your business. 

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Document Management Platforms for Your Professional Service

Document Management Platforms for Your Professional Service

For decades, companies have been looking for an efficient way to manage their documents. For the longest time, the best way was to fill one side of an office with filing cabinets to hold the documents. With most of the workplace now being run by computers, and with hard costs at an all-time low, companies have begun to place new files on their computer networks. 

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Professional Services Depends on This Technology

Professional Services Depends on This Technology

Consultation is something that can save businesses a considerable amount of time and resources. After all, you can’t expect a business professional to know everything there is to know about everything. Professional services, like those of lawyers, financial consultants, accountants, advisers, and marketing specialists, are required by just about all businesses, to at least some extent. Suffice to say that each of these specialists has dedicated software and IT solutions that are needed for success.

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How to Manage Documents in a Paperless Environment

How to Manage Documents in a Paperless Environment

Consider for a moment how many documents are floating around your business at any given point. Memos, notes, invoices, receipts, and whatever else you happen to accumulate in the course of business, all floating around the office. This isn’t a great approach, and unfortunately, the classic filing cabinet isn’t the most effective solution anymore.

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Tech Term: Content Management System

Tech Term: Content Management System

In some situations, competition is good for a business. For others, it can be terrible. As marketing, and specifically online marketing, becomes more imperative for the success of every organization, all the content that is created for this purpose has to be managed. For this week’s technology term, we take a look at the different kinds of content management services (CMS) and what they do to make managing your organization’s content simpler.

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Get Rid of Those Filing Cabinets with Document Management

Get Rid of Those Filing Cabinets with Document Management

The file cabinet. It may be a staple of the office, but can be a pain in the neck. Every file needs to be printed and collated only to be filed in a dingy file cabinet with the off chance that it will ever be needed again. For businesses with lots of paper, a document management system can go a long way toward modernizing your organization, and providing an access-controlled database where you can find any file in seconds.

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Tip of the Week: How to Reduce the Use of Paper in the Office

Tip of the Week: How to Reduce the Use of Paper in the Office

Paper can be incredibly expensive, especially with the quantity that a normal business goes through every single day. However, not only is it expensive on the monetary side, but also on the environmental side as well. By making some changes, you can be more eco-friendly and budget-friendly by reducing the amount of paper waste around your office.

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Here Are the Benefits of Using Cloud-Based Document Management

Here Are the Benefits of Using Cloud-Based Document Management

How many documents does your organization accumulate just by simply staying in business? There’s no doubt that you’re tired of the traditional filing cabinet, which is both hard to move around and a pain to organize. Thankfully, modern technology solutions have afforded businesses just like yours with the ability to host and manage documents in a digital, cloud-based environment.


Cloud-based document management solutions provide your business with a ton of great benefits and opportunities to improve the way your business stores and manages files. Here are some of the most notable strengths and weaknesses of this approach.

Easier to Organize and Access
Storing files in a document management system is much like storing files into folders on your workstation or in-house network. It’s much easier than color-coding with tabbed folders. Just imagine being able to store each of your related files in a cloud-based folder system and always knowing where specific files are located, depending on the type of file you’re looking for. You can save time and energy by making your files easier to find. Furthermore, you can access documents and other important files on any connected devices, allowing for more flexible for your workers.

Easier to Navigate
You’re familiar with how a search bar works in both your web browser or online search engines like Google, but what if we told you that you could add this ease of searching to your file storage? Imagine being able to enter in your search credentials for your physical documents, and you have a great reason to implement a document management system in the cloud. All you need to do is plug in your searches and find the files that you’ve been looking for, and it could not be any easier.

Easier to Preserve
If you were to suffer from a fire in your office, would your paper documents survive the disaster? Our guess is “no,” which leads to the next big question: how can you properly back up your physical file storage? There isn’t a way to do this without wasting a considerable amount of time and money on making copies of each record your business stores. If they are digital files in a document storage system, you can simply implement a data backup and disaster recovery solution to properly preserve documents in the event of the worst.

The Risk: Data Security
The concept of storing data online or in a network-connected cloud system comes with the added likelihood of a data security risk. What if a hacker infiltrated your company’s network? They would be able to indiscriminately steal your company’s documents or access information. Therefore, consider security issues a top priority for your organization, should you implement a document management system. Furthermore, you need to ensure that your data is properly backed up so that even unexpected incidents don’t sink your productivity.

Is your business ready to get rid of physical file storage and instead focus on a digital documentation system? CTN can help. To learn more, reach out to us at (610) 828-5500.

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Is Your Business Prepared to Do Away with Paper?

Is Your Business Prepared to Do Away with Paper?

There’s no denying that digital records have quite a few advantages over paper documentation. Benefits of ‘going paperless’ include simplified search capabilities, more efficient storage, heightened security, and automated backup capabilities. There are plenty of sources around the Internet that discuss making the switch to paperless documentation. To keep your business documents safe, start your research here.

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How to Help Your Business Go Paperless

How to Help Your Business Go Paperless

Businesses today want to save money and cut costs whenever possible, and technology has made it much easier to do so. Now, organizations can eliminate unnecessary hardware, clear the office space of file storage systems, and even eliminate clutter associated with paper documents.

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Why a Digital Scanner Should Be at the Top of Your Shopping List

b2ap3_thumbnail_document_scanner_400.jpgThis holiday season, upon witnessing the aftermath of opening exchanged presents, you may look across the sea of wrapping paper strewn across your living room and say to yourself, “There’s just way too much paper in my life right now.” If one of those boxes contains a digital scanner, then you’ve got everything you need to take back your life from the throngs of paper.

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CTN does not use any SolarWinds or FireEye products. As you’ve likely seen reported, SolarWinds discovered a supply chain attack compromising their Orion business software updates that distributed malware known as SUNBURST. The malware perm...

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